Start a Girls on the Run Program
INSTRUCTIONS FOR BECOMING A SITE FOR GIRLS ON THE RUN®
The process for becoming a Girls on the Run or Girls on Track site has been automated. The link for completing the application can be found below. Once completed and submitted, the information will automatically be sent to us. So, there is no need to print a copy and mail.
We have a limited number of teams available for the season.
FALL 2013 SITE APPLICATION ARE DUE MAY 24, 2013
Applications will be accepted and considered on a first come, first serve basis.
The Fall season will begin the week of September 9th and will conclude with the Girls on the Run 5K on Saturday, November 16th.
A percentage of our programs will be allocated for scholarships. This will be based on site demographics and individual needs. Sites may apply for multiple teams however, we are unable to guarantee that the requested number of scholarships will be approved.
Role of the Site Liaison
The Site Liaison’s role includes assuring the smooth implementation of the program by securing appropriate training space and serving as a link between coaches, GOTR staff and parents. The Site Liaison MUST be a faculty member or employee of the school/site. They can also be a coach but do not need to be.
Teams must practice twice a week for one-hour and 15 minutes to one-hour and 30 minutes. Each site can identify which days and times work best for the site. However, it is strongly recommended to practice immediately following school dismissal.
In addition, if you are hosting multiple teams, EACH team MUST have a designated practice schedule and if they are practicing on the same days and times, they must have separate practice running/practice spaces and be conducted as two separate teams.
Girls on the Run® provides literally everything needed to successfully run the program; however, the site has the following responsibilities.
- Provide a safe, dedicated OUTDOOR space for running. THIS IS ESSENTIAL. This does not have to be a track. It can be a field or a coned off area of a parking lot; however, for liability purposes, we are unable to have the girls run in neighborhoods. UNDER NO CIRCUMSTANCES CAN TEAMS PRACTICE IN SURROUNDING NEIGHBORHOODS OR RUNNING TRAILS.
- Keep in mind, there may be a need to measure off part of the area when lessons require running a certain distance, e.g. 1 mile, 5K, etc.
- Girls MUST be visible to coaches during running at ALL TIMES.
- Provide a rain practice area. Indoor, private, preferably a gym or classroom reserved for GOTR® and NOT in conflict with other programs.
- Sites are responsible for notifying and distributing season registration information to eligible families.
We will post an electronic version of a marketing flyer on the coaches corner of the website. It is YOUR responsibility to distribute the information to your families, either electronically or in hardcopy, to ensure that all families have the same notice and opportunity to register their daughters. We can also lend out yard signs to post on site property during the registration period, if needed.
Girls on the Run will send email blasts to families that have participated in past seasons but this will not touch new families or new sites.
- Based on the demand for the program, we have cut online registration opening dates into the following two groups based on the letter of the site name: Registration dates tbd
- If you have a large population of families without computer/internet access, please let Melissa Rice know ASAP so that you will be provided with the paper registration form to copy, distribute and collect from the registrants.
- The goal is to keep registration centralized online but we are certainly aware of the need for paper registrations, in some instances. The paper registration form is NOT posted on our website so that we can manage the registration process and ensure that we do not overfill a team.
Remember, there is a maximum of 15 participants on a team. A site is able to request and host more than one team for the season but each team must have their own dedicated head coach and at least one assistant coach. If you think you will have a high demand for spaces, please consider multiple teams when submitting your site application. Season materials are prepared well in advance of the season and we will not have the ability to add additional teams once registration opens.
- Provide at least one head coach and one assistant coach per team for your site. Each team will be held to a MAXIMUM of 3 ASSISTANT Coaches. Girls on the Run expenses approximately $50.00 per coach for a season, which limits our ability to have an unlimited number of assistant coaches per site. However, you may have teachers appear as guest coaches during the season.
ALL head and assistant coaches will be required to attend a Girls on the Run® training session to be held prior to the start of the season. Training for ALL returning coaches is a 2-hour session and ALL new coaches will attend a 6-hour session. Training dates will be listed under the Calendar and Events tab as soon as available.
ALL coaches must be registered online PRIOR to attending the Coaches Training. The link for the coaches registration is available on the website under the Coaches Corner tab. If coaches fail to register themselves timely, they will not be able to coach for the spring season.
All head coaches must be CPR certified and it is highly recommended that assistant coaches also be certified. There must be at least one certified coach at all practices. Certification courses are offered within the community at various locations through the American Red Cross.
An assistant coach can commit to one practice per week versus both; however, there needs to be at least one committed assistant coach for EVERY practice. Assistant coaches can coordinate scheduling with the head coach as best fits individual schedules.
If coaches are providing an e-mail address within one of the school districts, it is required to also provide an alternate personal e-mail address. Many of our communications are sent through Constant Contact and several coaches have had experienced difficulty receiving them at their school addresses. They are either getting stopped by a firewall or being placed into a junk mail file.
Participants of Girls on the Run® and their families select the program fee based on their family income. Program fees are located in Program Tuition under the Program Registration tab.
Scholarships are available to families at all income levels if unable to pay the fee associated with that income level. Please contact Melissa Rice with questions regarding scholarship eligibility.
Included in the fee price are: lessons conducted by certified GOTR® Coaches, official GOTR T-shirt and end of season medals, 5k race registration and celebration event, program liability insurance and season supplies.
Thank you for your interest!
Call or email Melissa Rice, our Program Director, with any questions you may have at firstname.lastname@example.org or 302-893-2222.